About Spiceology
Spiceology is a chef-founded spice company based in Spokane, Washington, known for its innovative, small-batch blends and fresh-ground spices. Founded in 2013, the brand offers over 300 unique ingredients and signature blends for professional chefs and home cooks, all delivered with a “grind fresh, ship fresh” philosophy. Recognized on the Inc. 5000 list as one of the fastest-growing private companies in the U.S., Spiceology continues to innovate while expanding its reach across major retail and online marketplaces.
Website
Industry
Food and Beverage
Integrations
The Challenge
Spiceology was expanding into Walmart Fulfillment Services (WFS) to reach new customers but faced two critical operational challenges—accurately reconciling Walmart settlement payouts and ensuring precise inventory adjustments across systems. Without automation, these processes were manual, slow, and error-prone, risking both financial accuracy and inventory availability.
The Results
From day one on Walmart WFS, Spiceology had the tools to run things smoothly. They now enjoy accurate, automated reconciliation for Walmart payouts and instant inventory updates, empowering them to scale on Walmart WFS without adding operational overhead.
- Financial Accuracy at Scale: Every Walmart payout now reconciles automatically with its matching orders, cutting hours of manual work and making sure every dollar is accounted for.
- Real-Time Inventory Sync: Stock updates flow instantly into NetSuite, so what customers see is what’s really in the warehouse—no overselling, no disappointing backorders.
- Operational Efficiency: What used to take hours each settlement cycle now happens in minutes, freeing the team to focus on growth instead of data entry.
- Scalable Infrastructure: The system is built to handle more sales without adding more people, so Spiceology can keep expanding on Walmart WFS—and beyond—without missing a beat.
Key Issues
They required automation to reconcile Walmart settlement payouts and maintain consistent, real-time inventory updates across all systems. If these challenges had not been addressed, Spiceology would face delayed and inaccurate financial reconciliation, potential revenue leakage from missed payout discrepancies, and poor customer experience due to inventory misalignments—impacting both profitability and brand trust.
The Solution
Hairball implemented two targeted automations:
- Walmart Settlements (Payout Reconciliation) to streamline and validate payout data against Walmart transactions.
- Walmart Inventory Adjustments to ensure real-time, accurate stock levels in NetSuite.
These integrations eliminated manual entry, reduced reconciliation time, and ensured data consistency across platforms.
The project was completed within weeks, enabling Spiceology to launch on Walmart WFS seamlessly and with confidence.
If your brand is expanding to Walmart WFS or another marketplace, are your reconciliation and inventory processes ready to scale—or are they still stuck in manual mode?
